Palatine Celtic Soccer Club Board of Directors
Meeting Minutes
JANUARY 9, 2007
President Bob Haas called the Palatine Celtic Soccer Club General Meeting to order at 7:40 PM.
A motion was made to accept the December 4, 2006 Meeting Minutes by Frank Held and seconded by Mark Dubinski. The minutes were unanimously approved.
Treasurer - Mark Dubinski
- October financial statements:
Cash increase for the month was just over $3,300. As previously mentioned, we have opened some new money market and CD accounts at other local Palatine banks to take advantage of some higher interest rates and to address the auditors comments about keeping the individual account balances below the FDIC $100,000 insured limit. The Harris money market still has a balance exceeding the FDIC insured limit, however most of this balance was used to pay the annual Park District reimbursement in December. A total of $240,000 was moved out of the Harris money market account to new cash accounts in October. The large Travel program receivable increase during the month resulted from the billing of the second quarter Travel installments. The $3,300 reflected as deposits for the month represents $800 in deposits towards the 2007 Celtic Cup registration and $2,500 to reserve indoor practice facilities for Travel teams, which will be utilized in early 2007. The income for the month was just over $99,000. For the most part, this was the result of the second installment Travel billings. The November financial statements will reflect most of the Travel disbursements, and therefore will show a large loss. We also received some additional Celtic Cup revenue sharing checks and paid out additional Celtic Cup expenses during October.
- November financial statements:
Cash increase for the month was just over $66,000. For the most part, the increase was the result of collections on the second Travel installments, billed in October. The annual Hamilton light charge of $6,771 was also billed to us in November by the Park District, resulting in a decrease in our long term liability for the Hamilton lights from $54,167 down to $47,396. The loss for the month was $95,787. There were no revenues in November except for the monthly interest income. The month included a $15,000 Park District annual player charge and over $60,000 in Travel related expenses. As previously mentioned, the Travel revenues were reflected in October.
- Other Items not yet reflected:
The total payable to the Park District as of November 30 was $194,000. A check in the amount of $215,846 was paid to the Park District at the end of December which included the $194,000 November 30 balance, additional December expenses and a charge of approximately $19,000 for the annual payroll tax expenses.
- Celtic Cup comparison between year 2005 and 2006:
Please note that there are still a few outstanding items relating to the 2006 Celtic Cup which have been detailed and estimated at the bottom of the comparison. The net projected income from the Celtic Cup for the year 2006 is $57,761. This is an increase of $6,537 over the 2005 resulting net income of $51,224.
A motion was made to accept the October and November 2006 Financial Statements by Terry Ruff and seconded by Cynde Bruck. The financial statements were unanimously approved.
1st Vice President - Mark Fink
- The House Program is very quiet right now.
- There will be a House Coaches Meeting on Wednesday, April 4 at 7:00 PM.
House Division Director Reports
U8 Boys - Jan Bartecki
Absent
U8 Girls - Larry Marturano
Absent
U10 Boys - Liz Allen
Nothing to report
U10 Girls - Pam Dubinski
Nothing to report
U12 Boys - Dee Kohring
Nothing to report
U12 Girls - Terry Ruff
Nothing to report
U14 Boys - Bob Clancy
Nothing to report
U14 Girls - Bill Havansek
Nothing to report
Boys & Girls Registrar - vacant
2nd Vice President - John Koeune
- I had a meeting with the Athletico organization to explore what training programs they offer. They presented details on speed, recovery sessions and avoiding injury that were of interest. They will tailor their programs to our needs at a reasonable price.
- We have closed our online Parent Evaluations of our Coaches. Overall, we are pleased with the 282 responses we received out of a possible 450. This is 60 more responses than last year. In every category, the percent was the same or up from last year. There were 15% more responses this year that the players were learning. 153 comments were made on the surveys.
Director of Player Development - Emina Zvizdich
- Congratulations to our U12G Select and U14G Select teams for winning their divisions in the Sportszone Holiday Classic indoor tournament!
- Our Travel Coaches are in the process of preparing Player Evaluations that are to be shared with the players and their parents.
- I recommend we explore having U8 Travel Teams play 6v6.
A motion was made by Cynde Bruck and seconded by Mark Fink that the Celtic Board approves the formation of U8 Travel Teams. The motion was unanimously approved.
Boys Travel Director - Mike Conklin
Nothing to report
Bob Haas indicated there is $2,500 in Travel fees outstanding from Travel Players that have not paid their installments. Mike Conklin advised that the player passes of those players have been pulled. John Koeune advised that this is a typical problem of all Travel programs and the problem has been addressed.
Girls Travel Director - Chris Powell
The IWSL will be moving to an online registration system like that of the NISL.
Travel Coordinator - Kim Held
Absent
3rd Vice President - Jim Ehr
Absent
Park District - Donelda Danz
Absent
Referee Director - Paul Ernst
Absent
Equipment Director - Frank Held
Frank requested that the next “Footnotes” include a contest to design the 2007 House Spring Tournament patch which he should have by March 1.
Match Secretary - Gary Graff
A Spring Field Request has been submitted to the Park District that includes the following:
(5) Senior fields at Celtic 2 & 6, Hamilton 3 (super) & 5 and Virginia Lake
(5) Junior fields at Celtic 3 & 4, Hamilton 1, Hummingbird and Lindberg
(1) 6V6 field at Celtic 5
(1) Rental field at Celtic 6
Field Crew Director - Rich Boos
Absent
Publicity Director - Liz Allen
I would like to take the next “Footnotes” to Insty Prints by January 31. Please get your articles in to me ASAP.
Special Projects Director - Tony Lesniak
I have received an engagement letter from our auditors requesting a fee of $5,500 for our next audit or a three year commitment at $5,000, $5,500 and $6,000.
Volunteers - Lisa Hanson-Braun
Absent
Committee Reports
Palatine Celtic Cup Committee
There will be a February meeting of the Celtic Cup Executive Committee.
Planning Committee
The committee met and is looking short term at installing concrete slabs under the portable toilets at Celtic and long term installing an all-weather field with a temporary bubble enclosure. Bob Haas must present a Five Year Capital Budget to the Park Board in February.
Rules Committee
We will meet January 16 at 8:00 PM.
Old Business
A constructive discussion was had over the subject of whether or not the nets should be left up or taken down after games this Spring. The main concern over leaving them up was that it would encourage teams to practice in the goals and further deteriorate the grass in the goalmouths. Dee Kohring expressed the concern that teams would practice in the goals whether the nets were up or down. Also, if the nets are left up teams seem to forget to take the corner flags down and put them in the lock boxes. Benefits expressed of leaving the nets up were: netted goals are a great training tool, the nets will be installed properly and save time before games, there will not be game delays because no one has a key to the boxes and most other clubs leave their nets up.
A motion was made by Chris Powell and seconded by John Koeune that the nets be installed correctly and left up for the Spring season. The motion was approved.
Suggested action steps that should be taken as a result of the discussion and motion are:
1. Encourage the Park District to aggressively repair, seed, fertilize and care for the goalmouths through out the year. And if they don’t, consider the Club taking the appropriate actions.
2. Instruct all Coaches/Trainers to use rebounders in place of goals whenever possible during practices and minimize the use of the goals. There should be no unnecessary use of the goalmouth areas during practices especially during wet field conditions!
3. Install extra netted goals at Celtic and Hamilton away from game fields that can be used for training purposes.
4. Instruct all Coaches/Trainers to make sure corner flags are removed from the fields and secured in the lock boxes at the conclusion of their practice or game.
Terry Ruff once again requested that a policy be developed by the Board for the selection of House Coaches when the number of volunteer head coaches exceeds the number of teams. Terry Ellis suggested that each prospective coach submit a brief resume or bio to the Division Director. And that the coach selections are made by a committee consisting of the 1st Vice President, Director of Player Development, Referee Director, and Division Director.
New Business
A motion was made by Terry Ellis and seconded by Mark Fink that the Celtic Soccer Club support philosophically and financially the Palatine Park District’s desire to join a movement to transform the culture of youth sports so that every youth athlete can have a positive, character-building experience by presenting the American Sports Education Program (ASEP) and Double Goal Coach Workshop provided by Positive Coaching Alliance (PCA). The costs are not to exceed $20 per coach for an ASEP Clinic and $5 per attendee for a PCA Workshop. The motion was unanimously approved.
Bob Haas announced that a slate of candidates needs to be developed for the March annual meeting. According to the BY-LAWS ELECTION PROCEDURE, a nominating committee shall be selected by the Board of Directors at least sixty (60) days prior to each annual meeting. The committee shall be first chaired by the Immediate Past President, and comprised of at least two other members of the Board of Directors. The nominating committee will prepare a slate of candidates willing to serve as Officers or Directors of the Club. The names of these individuals will be distributed to the general members of the Club at least fourteen (14) days prior to the annual meeting. A nominee shall be elected if he receives a simple majority of the votes at the annual meeting.
A motion was made to adjourn by Cynde Bruck and seconded by Tony Lesniak. It was unanimously approved and the meeting was adjourned at 9:45 PM.
The next Palatine Celtic Soccer Board of Directors meeting will be on
February 5, 2007 at